Is the employee trying to log in to the Sage HR mobile app?
If it's only the Sage HR mobile app you can't log in to, click the button below.
If the employee can't log in to the Sage HR web portal either, you can continue with the troubleshooting steps below.
This guide is for admin users to troubleshoot why your employee is unable to log in to your Sage HR company.
📎NOTE: If you're the user that can't log in, use our alternative guide, I can't log in.
Why can't the employee log in?
When an employee is unable to log in to the web version of Sage HR, this can be because of the following reasons.
They need to clear their Internet browser's cookies and cache folder
An admin user has terminated or deleted their profile
The email address they're using doesn't match the one in their Sage HR profile
They haven't set up their access from their welcome email
They're entering an incorrect password
An admin user has disabled their access
They're logging in to the wrong portal, such as www.sagepayrollservices.co.uk instead of sage.hr/signin
To establish the cause of their issue, make the checks below.
1 - Can they log in on a different internet browser?
If they're trying to log in to the Sage HR website, their login issue could be caused by their Internet browser. Get them to try a different browser, for example, Chrome instead of Edge.
Works on another browser
If it works fine on another browser then the issue on their original browser may be resolved by clearing your browser's cookies and cache. Alternatively, they can use the other browser from now on.
📌TIP: On a phone, as long as the employee isn't terminated, they can also log in on the Sage HR mobile app.
Still can't log in
If they still can't log in on another browser, move on to the next check.
2 - Does the employee exist in Sage HR?
Your employee may be trying to log in to a profile that doesn't exist anymore. For example, they've been terminated or deleted.
Log in to Sage HR and check whether the employee is there. You can look for them in the company directory or search for them.
Is the employee there? Click your answer below:
Yes
Yes
If the employee does still exist in your company, move on to the next check.
No
No
If they aren't in your company directory, they may still exist in your Terminated employees report.
Go to Reports > Employee data > Terminated employees and check if the employee is on that list.
Are they on your Terminated employees report?
Yes
Yes
If the employee is terminated, this is why they can't log in.
Sage HR integrated with Sage 50 Payroll or Sage Payroll
If the employee was terminated accidentally, an Admin user can contact Sage HR support to re-hire them for you.
📎NOTE: Sage 50 Payroll UK only - If the employee is meant to be terminated, they can only log in via the Sage HR web portal for the time specified in your employee settings. Terminated employees can't log in on the mobile app.
Sage HR - No payroll integration
If the employee was terminated accidentally, you can undo this by clicking Re-Hire.
No
No
If the employee isn't in your Terminated employees report, this means your employee was never added, or has been deleted. Either way, they don't currently exist in your Sage HR company.
The employee can't log in until you add them.
3 - What email address is the employee using to log in?
Confirm with your employee what email address they're entering when they log in.
The email they're using must match what it says in their profile.
📌TIP: The employee may not be aware you used their other email address, or you haven't spotted a typo when you entered their email address when adding the employee to Sage HR.
If the employee is using a different email address let them know the correct email address to use.
Need to change this email address?
If the employee wants this to be a different email address, or it's incorrect, you can change it.
If the employee is using the correct email address, move on to the next check.
4 - Has the employee's self-serve access been disabled?
A reason why an employee can't log in is if their self-serve access has been disabled within their personal settings.
Go to their profile.
On the Employee tab scroll down to the bottom.
Click Personal settings.
Make sure Self-service access enabled is selected.
If it's not selected, select it and click Save.
Check if they still can't log in.
If the employee still can't log in move on to the next check.
5 - Resend welcome email to employee
An employee can't log in until they set up their access from their welcome email.
The employee may not have done this yet, or their login needs to be set up again.
If their welcome email gives them an option to create a Sage ID, they need to click that option and follow the instructions to create their password. They should then be able to log in using that new password.
If their welcome email has no option to create a Sage ID, move on to the next check.
6 - Ask the employee to reset their password
Once you've completed all the checks above, check whether they're entering the correct password. They can reset their password using the forgot password option.
📎NOTE: The email address must be correct for this step to work.
After they reset their password, see if they can now log in.
If they still can't log in with their new password, move on to the next check.
7 - Ask the employee to log in an alternative way
Request the employee to try to log in to Sage HR Online Services a different way.
Sign in via sage.hr/signin
Sign in via your company's unique workspace URL e.g. https://smithcoffee.sage.hr/signin.
Sign in on another device
📌TIP: If they're trying to log in to the Sage HR app, ask them to try the website version instead.
If they still can't log in after trying the above, move on to the next check.
8 - Has the employee entered the right company domain?
If the domain in their login page's URL is wrong, or they've entered the workspace when asked for it when logging into the Sage HR app, this can be why they can't log in.
Take note of what it says just before .sage.hr as this is what they need to enter as the workspace into the Sage HR app.
Issue still persisting?
If the employee still can't log in at this point we recommend you remove the employee and re-add them.
⚠️CAUTION: Only do this if you've made sure every check above has been done. This is because the following steps require you to have to set up the employee again
Queries this guide answers
Queries this guide answers
Employee can't sign in
Employee is unable to log in
Employee is having trouble logging in
Employee can't access their payslips
Employee can't access their account
Employee login details not working
Employee login details not recognised