If you use Sage HR with no integration with Sage payroll software, it's possible to quickly re-enter an ex-employee's profile back into the system when you rehire them. You can also use this process when you accidentally terminate an employee.
📎NOTE: When you originally terminate an employee in Sage HR, their profiles still exist until you delete them. If you have deleted the employee, you cannot follow these steps, and will have to manually add them again.
Re-hire employee
Whilst logged in as an administrator, on the main menu, click Reports.
Click Employee data then click Terminated employees.
Click the Re-Hire button next to the employee.
📎NOTE: This 'Re-hire' button isn't available if your Sage HR company integrates with Sage 50 Payroll or Sage Payroll.
Select the date they started again at the company.
If required, enter a reason for re-hiring.
Select either:
Start fresh - Start with fresh policy data with all past time off requests being saved for reference
Keep old data - This recalculates available allowances based on previously accused and user days in the current period until the last working day
Click Re-hire.
The re-hired employee will now show as an active employee in Sage HR, and no longer show in terminated employees.
📎NOTE: If you have the new permissions feature you need to re-assign the re-hired employee to the 'Employee' role.
Can you show the period a re-hire wasn't employed by the company?
Not exactly, but you can create a position and name it, for example, Not employed. You then change their start date to their original start date, and add the Not employed position. Then finally change their start date back to their re-hired start date and add their new re-hired position.
View steps
View steps
Click your name in the top right-hand corner, then click Settings.
From the General settings menu, click Employee data.
Click Positions, then click Add new.
Under Position enter, for example, Not employed.
You can either leave the Description blank or enter Not employed by the company during the period.
You can leave the Position code blank, or you can enter a code if you wish.
Click Add.
Go to the employee's profile.
Make a note of the employee's Employment start date, then change this to the employee’s original start date for their first period of employment.
Click Save at the bottom of the screen to save this change.
Remain on the Employee tab in the employee’s profile, then click New position.
Select the date after they were originally terminated as the Start date, and select your 'Not employed' position.
Click New position again, and add their current position from their new start date.
Change the employee's Employment start date, but this time to the date that the employee was re-employed.
Click Save at the bottom of the screen to save this change.
The Position history will now show the original position during the first period of employment, the not employed period, and the current position that the employee holds.
EXAMPLE:
