Once timesheet hours have been submitted by an employee, someone with appropriate access can approve or decline it.
📎NOTE: An administrator, timesheet administrator, or timesheet group manager can approve timesheet hours without an employee submitting timesheet hours.
Employees with a coloured dot on them indicate their timesheet status:
Green – approved
Yellow – submitted but not yet approved
No dot - not submitted
You must be logged in as either administrator, timesheet administrator, or timesheet group manager to follow these steps below.
Skip to:
Approve or decline a timesheet
On the main menu, click Timesheets.
Click on an employee.
Top right click Approve. If the employee has submitted for approval, you also have Decline as an option alongside.
If required, select or clear Notify employee by email.
Click Approve or Decline.
The employee's initials or photo gets a green dot once approved.
Decline an already approved timesheet
If required, an administrator, timesheet administrator, or timesheet group manager can always decline an approved timesheet.
On the main menu, click Timesheets.
Click on an employee who has had an approved timesheet.
Top right click Decline.
You get a warning that explains that this can cause problems if an approved timesheet has been used in the final data sent to accountants.
You must add a comment. This will be sent to the employee by email.
Select Notify employee by email.
Click Decline.