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Approve timesheet hours

How to approve or decline timesheet hours submitted by employees.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

Once timesheet hours have been submitted by an employee, someone with appropriate timesheets permissions can approve or decline it.

📎NOTE: You can't approve timesheets on the mobile app.

Employees with a dot on them indicate their timesheet status:

  • Green = Approved

  • Yellow = Submitted but not approved

  • No dot = Not submitted


Add timesheet approvers

An administrator, timesheet administrator, or timesheet group manager can approve timesheet hours. They can even approve timesheet hours without an employee submitting timesheet hours.

📎NOTE: A timesheets group manager can only approve timesheets for employees in their timesheets group.


Approve or decline a timesheet

  1. On the main menu, click Timesheets.

  2. Click on an employee.

  3. Top right click Approve. If the employee has submitted for approval, you also have Decline as an option alongside.

  4. If required, select or clear Notify employee by email.

  5. Click Approve or Decline.


The employee's initials or photo has a green dot once the timesheet is approved.


Decline an already approved timesheet

If required, an administrator, timesheet administrator, or timesheet group manager can decline an approved timesheet.

  1. On the main menu, click Timesheets.

  2. Click on an employee who has had an approved timesheet.

  3. Top right, click Decline.

  4. You get a warning that explains that this can cause problems if an approved timesheet has been used in the final data sent to accountants.

  5. You must add a comment. This will be sent to the employee by email.

  6. Select Notify employee by email.

  7. Click Decline.


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