Once timesheet hours have been submitted by an employee, someone with appropriate access can approve or decline it.
📎NOTE: An administrator, timesheet administrator, or timesheet group manager can approve timesheet hours without an employee submitting timesheet hours.
Employees with a coloured dot on them indicates their timesheet status:
- Green – approved
- Yellow – submitted but not yet approved
- No dot - not submitted
You must be logged in as either administrator, timesheet administrator, or timesheet group manager in to follow these steps:
- On the main menu, click TIMESHEETS.
- Click on an employee.
- Top right click APPROVE. If the employee has submitted for approval, you also have DECLINE as an option along side.
- If required, select or clear Notify employee by email.
- Click APPROVE.
The employee's initials or photo gets a green dot once approved.
Decline an already approved timesheet
If required, An administrator, timesheet administrator, or timesheet group manager can always decline an approved timesheet.
- On the main menu, click TIMESHEETS.
- Click on an employee who has had an approved timesheet.
- Top right click DECLINE.
- You get a warning that explains that this can cause problems if an approved timesheet has been used in final data sent to accountants.
- You must add a comment. This will be sent to the employee by email.
- Select Notify employee by email.
- Click DECLINE.