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Approve timesheet hours

Approve or decline submitted timesheets in Sage HR using the web portal.

Written by Oliver Cook

A timesheet approver reviews submitted timesheets unless the system doesn’t require approval.

You can approve or decline submitted hours from the Timesheets section.

📎NOTE: You can’t approve timesheets using the mobile app.

Employees with a dot on them indicate their timesheet status:

  • Green = Approved

  • Yellow = Submitted but not approved

  • No dot = Not submitted

Approve or decline a timesheet

📎NOTE: Timesheet group managers can approve only employees in their assigned group.

  1. Select Timesheets from the main menu.

  2. Select the employee.

  3. Select Approve in the top‑right corner.

  4. If available, select Decline instead.

  5. Choose whether to notify the employee by email.

  6. Select Approve or Decline.

Sage HR marks the employee with a green dot after approval.


Timesheet status indicators

  • Green: Approved

  • Yellow: Submitted but not approved

  • No dot: Not submitted​

After approval

You can still:

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