There are multiple different roles in Sage HR that you can assign users to. This affects what certain users can do or see in Sage HR.
There are some roles already listed in Sage HR that you can amend or assign users to.
We'll run through what these default roles are and what permissions they have by default.
Announcements administrator
Announcements administrator
By default, this role provides all functionality and configuration permissions related to announcements. This role can be deleted.
📎NOTE: You need to have the Core HR module for this role to be of any use.
Users assigned to this role can:
Access Announcements settings
Publish new announcements and edit existing announcements
Access the Announcements feed to view published announcements - can leave comments and react to posts
By default these permissions have no restrictions and apply to anyone in Sage HR.
Assets administrator
Assets administrator
By default, this role provides access to assets configuration, management and reports. This role can be deleted.
📎NOTE: You need to have the Core HR module for this role to be of any use.
Users assigned to this role can:
Access reports about assets assigned to employees.
View assigned assets in employee's profiles
Give and collect assets to and from employees
Access Assets settings, including access to the assets inventory and actions with assets
By default these permissions have no restrictions and apply to anyone in Sage HR.
Direct manager
Direct manager
This role provides additional access in relation to users who have employees that report to them directly. This is determined by the org chart. This role can't be deleted.
📎NOTE: Assigning a user to this role doesn't make them a direct manager., this is still done either via an employee's profile or your org chart.
Users assigned to this role can:
Core HR
Send tasks to other employees
Access employee information - This permission determines level of access to areas that store employee data, such as position, personal information or emergency contacts
View shared documents that have been shared with selected employees
View documents that have been created by selected employees
View the org chart
Access employee data reports
Access notes in employee profile
Manage onboarding and offboarding tasks for employees
Access the Announcements feed to view published announcements - can leave comments and react to posts.
View trainings added to employees
Add trainings to employees
Edit trainings added to employees
Remove trainings added to employees
Add employees to training events
Approve or decline trainings of other employees
Leave management
Access employees' time off balance
View employee time off details such as the dates, type of leave, details content, replacement person or attached documents. This permission covers pending, approved and declined time off requests.
By default these permissions for this role have some restrictions. They either affect anyone in Sage HR or are restricted to just employees the user assigned to this role is direct manager for.
EXAMPLE: In the screenshot below, this role can view shared documents to employees they manage, and can upload documents to anyone
Employee
Employee
This role provides limited access to Sage HR functionality. This role can't be deleted.
Users assigned to this role can:
Core HR
View company directory
View employee compensation
View assets in employee profile
Manage onboarding and offboarding tasks for employees
Upload documents
View shared documents
View created documents
Access the Announcements feed to view published announcements - can leave comments and react to posts.
Access employee information - By default they can edit the employee and personal tab in their profile, but just for themselves
View signable documents
Access to emergency contacts
View trainings added to employees
Add trainings added to employees
Complete trainings added to employees
Edit trainings added to employees
Add employees to training events
Leave Management
Cancel time off request until the date they are on
Add and edit time off requests
Time off request visibility - View employee time off details such as the dates, type of leave, details content, replacement person or attached documents. This permission covers pending, approved and declined time off requests.
Expenses
Submit expenses
By default nearly all these permissions for this role affect only the user assigned to this role, with some for teams they are on
Employee administrator
Employee administrator
This role provides full access to Sage HR functionality. This can't be deleted, and only users assigned to this role can assign or unassign other users to this role.
This user has access to see and do everything in Sage HR.
📎NOTE: If you give an employee user Admin access from within their profile, they automatically are assigned the role of Employee administrator. If you assign a user the role of Employee administrator, they won't show as Administrator on your profile.
eSignature administrator
eSignature administrator
This role provides access to all functionalities related to signable documents. This role can be deleted.
📎NOTE: You need to have the Core HR module for this role to be of any use.
Users assigned to this role can:
Create, send and track signable documents
View signable documents and signatories of those documents.
Delete signable documents for selected employees
By default these permissions aren't restricted.
Subscriptions administrator
Subscriptions administrator
This role provides access to the company account and subscription management functionality in Sage HR. A user assigned to this role can only access the General and Billing tab in the Settings menu.
This role can't be modified or deleted. Only users assigned to this role can assign or unassign other users to and from this role.
Team manager
Team manager
This role provides additional access to a user in relation to employees in a team. This role can't be deleted.
📎NOTE: Assigning a user to this role doesn't make them a team manager. That is still done in your team settings.
Users assigned to this role can:
Core HR
Send tasks to other employees
Access employee information - This permission determines level of access to areas that store employee data, such as position, personal information or emergency contacts
View shared documents that have been shared with selected employees
View documents that have been created by selected employees
View employees in the company directory
View the org chart
Access employee data reports
Access onboarding tasks report
Access assets reports
Access notes in employee profile
Manage onboarding and offboarding tasks for employees
Access the Announcements feed to view published announcements - can leave comments and react to posts.
View trainings added to employees
Add trainings to employees
Edit trainings added to employees
Remove trainings added to employees
Add employees to training events
View custom fields to other employees
Leave management
Access employees' time off balance
Access time off status report
Access time off report
Access employee time off report
Access bradford factor report
Access birthdays and anniversaries report
Access long-term leave report
Access unused days report
Add and edit time off requests
View employee time off details such as the dates, type of leave, details content, replacement person or attached documents. This permission covers pending, approved and declined time off requests.
By default nearly all of these permissions for this role are restricted to just affect any employee in the team the user assigned to this role is a team manager for.
Trainings administrator
Trainings administrator
This role provides access to all function trainings related. This role can be deleted.
📎NOTE: You need to have the Core HR module for this role to be of any use.
Users assigned to this role can:
Access training reports
View trainings added to employees
Add trainings to employees
View and complete trainings added to employees
Edit trainings added to employees
Remove trainings added to employees
Add employees to training events
Access settings to configure trainings and training events.
Approve and decline trainings of other employees.
By default all of these permissions for this role aren't restricted and apply to anyone in Sage HR.