Administrators have the highest level of access in Sage HR, which means they can see and do everything in the system. By default, the first user who creates the Sage HR company has administrator access rights.

If you need to create a new admin, the original administrator can give an existing employee user administrator access in Sage HR.

We'll show you how in the steps below.

  1. Go to an employee's profile. You should automatically be on the Employee tab of their profile menu.

  2. Scroll down the Employee page until you get to Access level.

  3. Underneath the Access level field, click on it and change it from Employee to Administrator.

4. Scroll down to the bottom, then click Save.

📎NOTE: If you use Sage HR Online Services (UK only), and want to create a new admin user who doesn't need to be linked to an employee record in Sage 50cloud Payroll (UK only), you can simply manually create a new profile in Sage HR Online Services and then assign them admin access. Read more >


What can't an additional admin do if you use Sage HR Online Services?

If you use Sage HR Online Services, which is Sage HR integrated with Sage 50cloud Payroll, what an additional admin can't do can depends on your version. If you do not know your version of Sage HR Online Services, it is easy to check - Find out now >

Version 2

The only thing an additional admin can't do is amend other additional admins' access to view employee payslips and P60s. By default, they have access to view these. If you do not want an admin to have this access, only the main admin can disable this.

Version 1

Only the original admin can access all employee's payslips, resend welcome emails, and anything else payslips related. Additional admins only have admin access for the Sage HR modules if you have them.


Queries this guides answer

Below are some common questions and searches which are answered by this guide.

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