Admin users have the highest level of access in Sage HR. They can see and do everything in the system.
By default, the first user who creates the Sage HR company has administrator access rights.
If you need to create a new admin, the original admin can give an existing employee user administrator access. To revoke admin access you follow the same steps but change their access from 'Administrator' to 'Employee'.
⚠️CAUTION: Only give this access to someone you're fine with having access to everything in your Sage HR company.
📌TIP: If you want someone to be an admin, but their access not be associated with their employee profile in Sage HR, you can create a new user under a different email address, and then give them admin access.
Integrate with Sage payroll software?
Integrate with Sage payroll software?
If you use Sage HR integrated with Sage payroll software, we have dedicated guides for creating an admin-only profile.
These steps make sure that when you create their profile, they don't appear as an employee record in your payroll software.
Assign admin access from employee profile
Go to an employee's profile.
On the Employee tab, scroll down the page until you get to Access level.
Underneath the Access level field, click on it and change it from Employee to Administrator.
4. Scroll down to the bottom, then click Save.
📎NOTE: When you give someone admin access, they're automatically assigned the role of 'Employee administrator' in your list of permission roles.
Additional information
Depending on whether you have Sage HR integrated with Sage payroll, there are some details about admin access that you should be aware of.
Sage 50 Payroll integration
Sage 50 Payroll integration
Additional information for if you use Sage HR integrated with Sage 50 Payroll (also known as Sage HR Online Services):
An admin user by default has access to other employees' payslips. However, you can disable an admin's access to employee payslips from within Admin permissions
If you want to create a new admin user who doesn't need to be linked to an employee record in Sage 50 Payroll, you can manually create a new profile in Sage HR Online Services and then assign them admin access
The only thing an additional admin can't do is enable access for another admin to control whether specific admins can see employees' payslips
Being an admin in Sage HR doesn't mean you have access to publish payslips. This is separate from Sage HR and is controlled within Online Services Settings of Sage 50 Payroll
Sage Payroll integration
Sage Payroll integration
Additional information for if you use Sage HR integrated with Sage Payroll (formerly known as Sage Business Cloud Payroll):
An admin user by default has access to other employees' payslips. However, you can disable an admin's access to employee payslips from within Admin permissions
If you want to create a new admin user who doesn't need to be linked to an employee record in Sage 50 Payroll, you can manually create a new profile in Sage HR and then assign them admin access
The only thing an additional admin can't do is enable access for another admin to control whether specific admins can see employees' payslips
Being an admin in Sage HR doesn't mean you have access to process payroll in Sage Payrollpublish payslips. This is separate from Sage HR and is controlled within your company's Sage Payroll settings
Related guides
Queries this guide answers
Queries this guide answers
Below are some common questions and searches which are answered by this guide.
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