Administrators have the highest level of access in Sage HR, so can see and do everything in the system. By default, the first user who creates Sage HR account has administrator access rights.

If you need to create a new admin, the original administrator set up an employee to have admin access in Sage HR. We'll show you how in the steps below.


📎NOTE: If you use Sage HR Online Services (UK only), and want to create a new admin user who doesn't need to be linked to an employee record in Sage 50cloud Payroll (UK only), or that user isn't on the payroll, you can simply manually add a user in Sage HR Online Services and assign them admin access. Read more >


  1. Go to an employee's profile. You should automatically be on the Employee tab of their profile menu.

  2. Scroll down the Employee page until you get to Access level.

  3. Underneath the Access level field, click on it and change it from Employee to Administrator.

4. Scroll down to the bottom, then click Save.


What can't an additional admin do if you use Sage HR Online Services?

What an additional admin can't do can depend on your version of Sage HR Online Services if you use it. If you do not know your version, it is easy to check - Find out now >

Version 2

The only thing an additional admin can't do is control whether other additional admins have access to view employee payslips and P60s. By default, they have access to view these. If you do not want an admin to have this access, it is easy to disable as the main admin. Read more >

Version 1

Only the original admin can access all employee's payslips, resend welcome emails, and anything else payslips related. Additional admins only have admin access for the Sage HR modules if you have them.

Did this answer your question?