Before you give your employees access to log in, check your employee permissions. This is to ensure employees can't see details that you don't want them to be able to see.
📎NOTE: Only admins can view other employees' payslips.
The following permissions/settings can determine whether a standard employee user can see another employee and what details of that employee they'd have access to.
Permission | What does it do? | Default setting |
Access to employee information | Controls whether users assigned to the role can access another employee's profile. | Set to 'Myself' |
View company directory | Controls whether users assigned to the role can see other employees in the company directory | Set to 'Anyone' |
Allow access to Org charts 📎NOTE: This setting only shows if you use the Core HR module. | Controls whether users can see your company structure. |
Disabled ❌ |
To get to these permissions for employees:
Click your name in the top-right hand corner, then click Settings.
On the settings menu, click Permissions, then click Permissions.
Under Select a role, click the dropdown, then select Employee.
Hide all employee details from another employee
Hide all employee details from another employee
If you've set the Access employee information permission for the role of 'Employee' to only Myself, then employee users can't see another employee's details. If they have access to see other employees on the company directory or access to the org chart, they can only see another employee's name.
📌TIP: This setting is in Settings > Permissions > Permissions.
📎NOTE: Don't delete this permission from the role of 'Employee'. If you delete it, employees won't be able to access the Employee or Personal information in their own profile.
Hide employee email addresses from other employees
Hide employee email addresses from other employees
The best way to hide employee email addresses from other employees is to prevent employee access to other employees' profiles.
If you've set the Access employee information permission for the role of 'Employee' to only Myself, then an employee can't see another employee's email address or any other details.
📌TIP: This setting is in Settings > Permissions > Permissions.
If you do allow an employee to access the information of other employees, you can set this to View info cards.
An email address only appears on an employee's info card if you've selected Allow employees to see email addresses.
📌TIP: This setting is in Settings > Permissions > Employees.
EXAMPLE: An employee info card, when Allow employees to see email addresses is enabled.
📎NOTE: This setting doesn't apply to admins, direct managers, team managers.
Hide employees from other employees
Hide employees from other employees
If you don't want employees to see who else is in Sage HR, this is controlled by two permissions for the role of 'Employee' permissions.
📌TIP: These settings are found via Settings > Permissions > Permissions.
View company directory
View Org Chart (Available only with the Core HR module)
Hide company directory
The company directory is just a list of employees in Sage HR.
To hide the company directory from the role of 'Employee', click the rubbish bin icon next to the View company Directory permission if it is listed.
📌TIP: If you're fine with employees being able to see some other employees, you can configure it so that only certain employees appear in the Company directory. For example, you're fine with employees being able to see employees who are on their own team.
Hide Org Chart
The Org chart provides a visual of your company structure.
If you have the Core HR module, to hide the Org chart from the role of 'Employee', click the trash icon next to the View Org chart permission.
📌TIP: If you want your employee permissions to be as strict as possible, either delete the relevant permission from the role of 'Employee' or set it to 'Myself'.
Make sure you haven't assigned the employee to a role that has permissions you don't want them to have access to.
Queries this guide answers
Queries this guide answers
Below are some common questions and searches which this article answers.
'Stop employees seeing start dates'
'Prevent employees from seeing other employees'
'Hide email addresses'
'Hide employee details'
'Make employee details private'