When you create a time off policy, you choose how Sage HR counts days or hours against an employee’s allowance.
If you use Core HR and Leave Management, you can base calculations on working patterns.
This ensures Sage HR deducts the correct amount when an employee requests time off.
📎NOTE: Working pattern‑based time off policies aren’t available in Sage HR Essentials or Basic HR.
Create the policy
Select your name in the top‑right corner.
Select Settings.
Select Time off, then Policies.
Select Add new policy.
Choose Working pattern when prompted.
Configure the remaining policy settings.
Select Save.
📎NOTE: At least one working day must match the employee’s default working hours.
Policies that allocate in days
When the policy allocates in days, Sage HR deducts one full day for each working day.
Sage HR ignores the number of hours worked on that day.
EXAMPLE: An employee works 9am–5pm Monday to Thursday and 9am–12:30pm on Friday.
A full‑week request deducts five days.
Friday doesn’t count as a half‑day.
Policies that allocate in hours
When the policy allocates in hours, Sage HR deducts the exact working hours.
Use this option when employees work different hours on different days.
EXAMPLE: The same one‑week request deducts 18 hours, not five days.