There are multiple different fields available in an employee's profile. Some can be amended by the employee themselves, others can only be amended by an admin.
Below we list the available default fields and state whether they can be edited by an employee.
📌TIP: If you have the Core HR module, you can create additional custom fields. Any you add you can choose which employees they apply to, whether the employee can see it, and whether the employee can edit themselves.
Employee tab
Employee tab
📎NOTE: A user's access to view and edit details in this section is determined by configuring the following permission to a role that the user is assigned to:
Access employee information
Profile picture
An employee user can only amend this field if enabled within Employee permissions
Title
Only an admin can amend this field
This field only appears if enabled within Global permissions
First name
This can only be amended by an admin user
📎NOTE: If you use Sage HR integrated with Sage 50 Payroll, this has to be amended via your payroll software.
Last name
Only an admin can amend this field
📎NOTE: If you use Sage HR integrated with Sage 50 Payroll, this has to be amended via your payroll software.
Position
Only an admin can amend this field
Work email
An employee user can only amend their work email if:
You don't use Sage HR integrated with Sage 50 Payroll
Access is enabled within Employee permissions
Work phone
An employee can amend this as long as the field
This field only appears if enabled within Global permissions
Employment start date
Only an admin can amend this field
Employment status
An employee user can only amend this field if enabled within Employee permissions
This field only appears if enabled within Global permissions
Right to work
Only an admin can amend this field
This field only appears if you have the Core HR module
Onboarding mentor
Only an admin can amend this field
This field only appears if you have the Core HR module
Direct manager
Only an admin can amend this field
Team
Only an admin can amend this field
Location
Only an admin can amend this field
Public holiday group
Only an admin can amend this field
This field only appears if you have the Core HR module
Access level
Only an admin can amend this field
Driving licence
Only an admin can amend this field
This field only appears if enabled within Global permissions
Employee #
Only an admin can amend this field
This field only appears if enabled within Global permissions
An employee can amend this field
This field only appears if enabled within Global permissions
Skype
An employee can amend this field
This field only appears if enabled within Global permissions
Right to Work evidence
Only an admin can amend this field
This field only appears if you have the Core HR module
Personal tab
Personal tab
📎NOTE: The personal tab in an employee's profile only appears if enabled within Global permissions.
📎NOTE: A user's access to view and edit details in this section is determined by configuring the following permission to a role that the user is assigned to:
Access employee information
Date of birth
An employee user can only amend their work email if:
You don't use Sage HR integrated with Sage 50 Payroll
Access is enabled within Employee permissions
Date of birth visibility
An employee user can only amend this field if enabled within Employee permissions
Street 1
An employee can amend this field
Street 2
An employee can amend this field
This field only appears if enabled within Global permissions
City
An employee can amend this field
State
An employee can amend this field
Postcode
An employee can amend this field
Country
An employee can amend this field
Nationality
An employee user can only amend this field if enabled within Employee permissions
This field only appears if enabled within Global permissions
Race & Ethnicity
An employee can amend this field
A user can only see and edit this field if they're assigned to a role that has permission to View/edit employee sensitive information
Home phone
An employee can amend this field
This field only appears if enabled within Global permissions
Mobile phone
An employee can amend this field
This field only appears if enabled within Global permissions
Personal e-mail
An employee can amend this field.
📎NOTE: This is not the same as the Work email, which is what the employee uses to log in.
Gender
An employee can amend this field
A user can only see this field if they're assigned to a role that has the permission to View employee sensitive information
Marital status
An employee can amend this field
This field only appears if enabled within Global permissions
Tax reference numbers
An employee can amend this field
This field only appears if enabled within Global permissions
Children
An employee can amend this field
Emergency contacts
Emergency contacts
📎NOTE: This is only available if you have the Core HR module or Sage HR Essentials.
An employee can add or amend these themselves
This field only appears if enabled within Global permissions
📎NOTE: A user's access to view and edit details in this section is determined by configuring the following permission to a role that the user is assigned to:
Access emergency contacts
Bank accounts
Bank accounts
📎NOTE: This is only available for Sage HR integrated with Sage 50 Payroll.
An employee can add or amend their bank accounts
They can select which is the bank account they want to be used in payroll
This only appears if enabled within Global permissions
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