Control employee permissions

Amend employee access rights to control what employees can or can't do in Sage HR.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

Employee permissions is where you control what employees can or can't do in Sage HR.

This guide runs through how to get to these settings and the options available to amend employee permissions.

To get to Employees permissions:

  1. Click your name in the top-right hand corner, then click Settings.

  2. On the settings menu, click Permissions, then click Employees.

On this page, you can amend the following:

Control what shows on an employee info card

Select or deselect the following options as you see fit:

  • Show team manager even if they are part of another team

  • Allow employees to see email addresses of other employees

    📎NOTE: This only applies to an employee's info card. Any user that has access to an employee's Employee and Personal tab on their profile can still see their email address

  • Show direct manager's name in info card

  • Show employment start date in info cards

Control what employees can edit on their profile

When you configure the permission of the 'Employee' role, if you've given this role access to edit their own profile, you can still select some details that they can't edit themselves.

  • Work email

    📎NOTE: If you use Sage HR integrated with Sage 50 Payroll, an employee can't amend their own email address

  • Employment status

  • Nationality

  • Profile picture

  • Date of birth

  • Date of birth visibility

Access to payslips after termination - Sage 50 Payroll UK integration only

If you want ex-employees to still be able to access their payslips in Sage HR Online Services after their termination date, you can set it so they can access it after 7 days, 30 days, or a year.

More customisation to employee permissions

Employee users are automatically assigned as 'Employee' in your list of permission roles.

You can further configure what this 'Employee' role can do or access via Settings > Permissions > Permissions > Select Employee.

For example, if you want an employee user to only be able to see employees in their own team in the Company Directory, rather than anyone.

Did this answer your question?