Employment statuses help you manage your employees, for example, to show whether they are working full-time or part-time in the company.

There are four employment statuses already set up in Sage HR:

  • Full-time

  • Part-time

  • Contract

  • Intern

If you need more, you can easily create a new employment status. We show you how in the steps below.

📎NOTE: Only users with access to settings can follow these steps:

  1. Click your name in the top right, then click Settings.

  2. On the Settings menu click Employee data, then click Employment statuses & Working patterns.

  3. Click Add new to create a new employment status.

    📌TIP: If you've already set up an employment status and want to edit the details of it, click the pencil icon ✏️

  4. Enter the name of the employment status.

  5. Enter the FTE value (this defaults to 1.0).

    📎NOTE: When you create a new employment status, the default full-time equivalent (FTE) is 1.0.

    EXAMPLE: If your full-time working week is 35 hours, that means 35 hours is an FTE of 1.0. If the new employment status is for those working 14 hours a week, then the FTE will need to be 0.4.

    📎NOTE: Once an employment status has been created, you can't change its FTE value. You must instead create a new employment status with the different FTE value.

  6. If the employees' non-working days for this employment status aren't Saturday and Sunday, select Override default weekend days for this employment type.

    A list of days of the week appears. Select which days you want to be the non-working days for this employment status. For example Tuesday and Wednesday.

  7. Click Save.

  8. You can assign employees to this employment status now. Select the relevant employees, then click Save. If you wish to assign these employees later, click Cancel.

Return to Set up employment statuses

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