Employment statuses help you manage your employees, for example, to show whether they are working full-time or part-time in the company.

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Default employment statuses

There are four employment statuses already set up in Sage HR:

  • Full-time

  • Part-time

  • Contract

  • Intern

You can add more employment statuses and edit the ones already setup in Sage HR.


Add a new employment status

Only users with access to settings can follow these steps:

  1. Click your name in the top right, then click Settings.

  2. On the Settings menu click Employee data, then click Employment Statuses.

  3. Click Add new to create a new employment status.

    📌TIP: If you've already set up an employment status and want to edit the details of it, click the pencil icon ✏️


  4. Enter the name of the employment status.

  5. Enter the FTE value (this defaults to 1.0).

    📎NOTE: When you create a new employment status, the default full-time equivalent (FTE) will be 1.0. For example, if your full-time working week is 35 hours, that means 35 hours is an FTE of 1.0. If the new employment status is for those working 14 hours a week, then the FTE will need to be 0.4.

  6. If relevant, select the Override the default weekend days for this employment type check box. A list of days of the week appears. Select which days you want to be weekend days for this employment status.


  7. Click SAVE.

  8. You can assign employees to this employment status now. Select the relevant employees, then click Save. If you wish to assign these employees later, click Cancel.


Assign employees to an employment status

  1. On the Employment status, click on Eligibility.

  2. Select the employee(s) you want to assign to this employment status. You can search for them or click on 'cogs' for an advanced search using Team, Position and/or Location.

  3. Once selected, click Save.

📌TIP: To delete an employment status click the rubbish bin icon.

If you delete an employment status with employees assigned to it, they will automatically go back to No employment status assigned.

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