Time Off In Lieu (TOIL) lets employees turn extra hours worked into time off. For example, if they work an extra hour, they can take that hour off later.
Some businesses let employees build up TOIL over time. They can then use it later, for example, to take a full day off.
How to process TOIL in Sage HR
You can add TOIL in two ways:
Add hours manually using Change balance. Use this if you don’t have Timesheets
Use Timesheets to automatically add overtime to a time off policy. Employees choose how much overtime goes to TOIL
We recommend creating a separate TOIL time off policy. This keeps TOIL balances separate from annual leave.
Create a TOIL time off policy
Select your name in the top‑right corner.
Select Settings.
Select Time off, then Policies.
Select Add new policy.
Enter a name, for example TOIL.
Set the policy to allocate:
0 hours
once at the start date
Configure other policy settings as needed.
Select Save.
Assign employees or update eligibility later.
📌TIP: For more details about setting up a time off policy, see Set up time off policies.
Add TOIL manually
Use this option if you don’t use Timesheets.
Open the employee profile.
Click Time off.
Click Change balance.
Select the TOIL policy.
Enter the number of hours worked.
Click Increase.
Click Record transaction.
Understand the change time off balance option.
Allocate TOIL automatically
Use this if you use Timesheets.
Set overtime rules to add approved overtime to the TOIL policy. The system updates balances automatically.
Using TOIL
Employees request time off using the TOIL policy
The system deducts hours from their TOIL balance