The Timesheets module helps you track the hours employees work over a set period. You can then use this information to work out pay or manage holiday allowances.
The module is flexible and can be used for any number of employees, making it suitable for businesses of all sizes.
📌TIP: Watch a recording of our webinar about the Timesheets module.
What can I use it for?
Use timesheets to cut down on admin, reduce mistakes, and save time with self‑service tracking.
Self‑service timesheets
Let employees log time spent on projects and tasks themselves
Track working hours more accurately with clock‑ins, so pay and overtime calculations are correct
Allow staff to clock in and out quickly using the Sage HR app, with timesheets updating automatically
Plan work more easily by seeing who’s worked, who’s off, and who still needs approval
Reporting, approvals, and setup
Manage timesheets in one place, with tools that fit how your business works.
Automatically calculate overtime based on the working patterns you set
Run reports to see approved hours, overtime worked, and time spent on projects
Adjust approval flows to suit your business, making timesheet reviews quicker and easier
How do I get the Timesheets module?
If you don't already have the Timesheets module, you can add it to your Sage HR subscription.
You can also find pricing details under Settings > Billing in the Timesheets section.
How do I set it up?
Once you have the module, you can follow our simple step-by-step instructions on how to set up the Timesheets module.
📎NOTE: You need to set up Leave Management before you set up Timesheets.
Managing Roles and Permissions
Role-based permissions are crucial for accessing and using the Timesheets module effectively. If a user cannot see the timesheets or expenses options, ensure they are assigned the correct role:
Navigate to Settings > Timesheets > Timesheet Groups.
Verify that the user is set as a Manager for their timesheet group. Employees without this role may not have the necessary access.
Troubleshooting Common Issues
Staff Unable to Enter Timesheets
If staff members cannot enter their timesheets, a specific setting in the module may be unticked. To resolve this:
Go to Settings > Timesheets > General.
Tick the necessary option to enable timesheet entry.
Save the changes and ask staff to try again.
Accessing Timesheets of Former Employees
To view timesheets for former employees, follow these steps:
Click on Reports.
Select Timesheets.
Choose Employee Timesheets.
In the "Timesheets Group" field, select Former Employees.
Want to learn more?
Our free e‑learning courses help you learn how to use Timesheets.