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Add an employee individually (No Sage payroll integration)
Add an employee individually (No Sage payroll integration)

How to add an individual employee into Sage HR manually when not integrated with Sage payroll software.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

If you have a new starter, it's easy to manually create a Sage HR profile for them.

📎NOTE: The steps in this guide are for Sage HR not integrated with Sage payroll software.

If you use Sage HR integrated with Sage 50 Payroll (UK only), use our alternative guide to add an employee to Sage HR Online Services.

  1. From the main menu, click Company. Make sure you are on the Directory tab.

  2. Click Add.

  3. Enter the employee's First name and Last name.

  4. Enter the employee's work email.

    ⚠️CAUTION: Make sure this email address is live and correct. Confirm this email address before following the rest of the steps.

  5. Enter the employee start date.

  6. If required, you can upload profile photo for the employee by clicking the Green camera button.

  7. Clear the Send welcome email check box.

    📌TIP: We recommend to clear this so you only send invitations to all your employees once you have set everything up in Sage HR. If you select Send welcome email, the employee may log in to Sage HR before you have fully set them up.

  8. Click Create account.

  9. If required you can select relevant Account settings such as their Position, Direct manager, Team, Location and Right to work evidence.

    If you have the Leave Management and/or the Timesheets module you can also select settings such as time off policies, time off approvers, Timesheets group and a Timesheets working pattern.

  10. Click Save.

All Account settings you can amend or sort out later when required.

Next steps

If you're setting up Sage HR for the first time, once you've added all your existing employees you're ready to set up the Core HR module.

Return to Set up Sage HR

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