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Give an employee admin access
Give an employee admin access

How to add another administrator by giving admin access to an employee user.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

Admin users have the highest level of access in Sage HR. They can see and do everything in the system.

By default, the first user who creates the Sage HR company has administrator access rights.

If you need to create a new admin, the original admin can give an existing employee user administrator access. To revoke admin access you follow the same steps but change their access from 'Administrator' to 'Employee'.

⚠️CAUTION: Only give this access to someone you're fine with having access to everything in your Sage HR company.

Assign admin access from employee profile

  1. Go to an employee's profile.

  2. On the Employee tab, scroll down the page until you get to Access level.

  3. Underneath the Access level field, click on it and change it from Employee to Administrator.

4. Scroll down to the bottom, then click Save.

📎NOTE: When you give someone admin access, they're automatically assigned the role of 'Employee administrator' in your list of permission roles.

Additional information

Depending on whether you have Sage HR integrated with Sage payroll, there are some details about admin access that you should be aware of.

Sage 50 Payroll integration

Additional information for if you use Sage HR integrated with Sage 50 Payroll (also known as Sage HR Online Services):

Sage Business Cloud Payroll integration

Additional information for if you use Sage HR integrated with Sage Payroll (also known as Sage Business Cloud Payroll):

  • An admin user by default has access to other employees' payslips. However, you can disable an admin's access to employee payslips from within Admin permissions

  • If you want to create a new admin user who doesn't need to be linked to an employee record in Sage 50 Payroll, you can manually create a new profile in Sage HR and then assign them admin access

  • The only thing an additional admin can't do is enable access for another admin to control whether specific admins can see employees' payslips

  • Being an admin in Sage HR doesn't mean you have access to process payroll in Sage Payrollpublish payslips. This is separate from Sage HR and is controlled within your company's Sage Payroll settings

Queries this guide answers

Below are some common questions and searches which are answered by this guide.

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