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Time off approvers - Sage HR Essentials

Set up who you want to approve time off for employees.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

📎NOTE: This guide is for users who use Sage HR Essentials. If you use the Leave Management module, use our alternative time off approvers guide.

You may have certain employees that you want to approve time off requests. They can do this in Sage HR if they are a time off approver.

  1. As an admin, click your name in the top right, then click Settings.

  2. On the settings menu click Time off, then click Time off approvers.

Time off approver options

In your time off approvers settings is a list of all your employees and their time off approvers. The time off approvers show options in two columns:


By default everyone has Admins set to Yes. This means that all administrator-level users will receive time off request approvals from an employee. You can edit the employee to have Admins set to No.

📎NOTE: Administrators, even if they aren't approvers, are still able to edit requests.

Direct manager

By default, Direct managers are set to No.

Direct managers are based on who is set as a direct manager in an employee's profile. You can edit the employee to have Direct manager set to Yes.

Edit an employee's time off approver

Set up who you want to approve time off for specific employees.

Edit for an individual

You can change a time off approver for a single employee.

  1. Under Actions, click on the pencil icon on the relevant employee.

  2. Select whether you want the time off approver to be an Admin, direct manager, or both.

    📌TIP: You can also set it so an employee doesn't need approval to take time off.

  3. Click Save.

Edit for multiple employees

You can amend time off approvers for multiple employees at the same time.

📎NOTE: This applies the same changes to all those employees.

For example, you select multiple employees to have their time off approver be their direct manager, but not an administrator.

  1. Select the relevant employees.

  2. Click Change time off approvers.

  3. Select what you want to change the time approver to.

  4. Click Save.

Reminders of time off requests

You can set up email reminders to approvers who have time off requests that still need to be actioned.

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