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Control visibility of your date of birth
Control visibility of your date of birth

How to control who can see your date of birth (DOB) details.

Oliver Cook avatar
Written by Oliver Cook
Updated over 2 years ago

If set up in settings by an admin, you can control what visibility others in Sage HR have to your date of birth. For example, you can hide your date of birth from other employees.

  1. Click on your profile (or another employee's profile if you are an administrator).

  2. On the profile menu click Personal.

  3. Under Date of birth visibility, click on the dropdown arrow and select from the options what birthdate details you or the employee wants to share:
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    • Visible to colleagues - fine with sharing day, month, and year of your birth with others.

    • Hide year from colleagues - fine with sharing day and month, but do not want to share the year of your birth i.e age.

    • Hide from colleagues - do not want to share any details.

How Sage HR changes depending on your preference

If you select 'Hide from colleagues'

If you select the option Hide from colleagues the following change occurs:

  • The birthday doesn't appear in the Calendar
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  • The recipes that trigger a birthday email notification include a reminder of your choice.

  • Your birthday doesn't appear in the Anniversaries dashboard widget to other employees including Managers and Admins.

  • The birthday does not appear either to Admins in the Birthdays & Anniversaries report, accessible via Reports then Time off.

If you select 'Visible to colleagues' or 'Hide year from colleagues'

If you select the option Visible to colleagues or Hide year from colleagues:

  • The birthday is visible in both Calendar, Dashboard widget and Birthdays & Anniversaries report.

  • The recipes that trigger a birthday email notification include a reminder of the employee's choice.

What birthdate details admins and managers will be able to see

Administrators and managers who have permission to see employee personal information are able to see your full birthdate information. However, they are informed of your preferences:

  • Visible to colleagues:

  • Hide year from colleagues:

  • Hide from colleagues:

Queries these guides answer

Below are some common questions and searches which are answered by this guide.

  • 'How do I hide by date of birth?'

  • 'Can I hide my DOB?'

  • 'Can I prevent others from seeing my date of birth?

  • 'Hide date of birth details'

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