You can control whose time off calendars employees can view in Sage HR. This is controlled by the View time off calendar permission of a role the user is assigned to.
This permission configures whether someone assigned to that role can see time off requests from other employees in the calendar, including information such as the dates, type of leave (maternity, vacation), details content, replacement, or attached documents. This permission also covers pending, approved and declined time off requests.
📎NOTE: By default, all employees are assigned the permission role of 'Employee', but you may also have assigned them to other roles with different permissions.
You can configure this permission so that a user assigned to that role can only see their own time off calendar, or see other users' time off calendar. Steps to configure this:
Navigate to Settings > Permissions > Permissions within Sage HR.
Select the role you want to configure, such as Employee.
Locate the View time off calendar permission under the Leave Management tab.
Adjust settings to specify whether they can view only their calendar or broader groups like teams or everyone.
Save the changes.
I want a user to only see their own time off calendar
If you don't want someone to be able to see other users' time off on the calendar, click the trash can icon next to View time off calendar within permissions of the 'Employee' role to delete the permission. You then must also make sure you haven't assigned the user to any other role that has this permission listed.
I want a user to see other people's time off on the calendar
If you want them to see others' time off on the calendar, you can specify this to be:
Employees they're a direct manager for
Specific employees
Teams they're a team manager for
Members of their own team
Specific teams (even teams they aren't assigned to)
Their location
Specific locations (even locations they aren't assigned to)
Anyone - This means all users in the Sage HR company
📎NOTE: If someone is assigned to multiple roles, there may be one that gives them access to only people on their team, then another role that grants access to anyone. The least strict permission always takes priority when it comes to someone's access.
How detailed is the information the user sees?
This depends on whether you select from the dropdown.
Basic information
Basic information
When a user hovers over time off on the calendar, they see the alternative name given to the time off policy, rather than the actual name. They see no other details other than if it is a full day or part of the day.
Basic information and details content
Basic information and details content
When a user hovers over time off on the calendar, they see the alternative name given to the time off policy, rather than the actual name. They also see the content entered in the details section of the time off request.
Full information
Full information
When the user hovers over time off on calendar, they can see the actual time off policy name and content entered in the details section of the time off request.
