Many legislations contemplate the possibility of an employee working during their leave.
For example in UK employees can take up to 10 Keep In Touch (KiT) days to return to work during some parental leaves. For information visit the HMRC website:
Sage HR helps tracking these days including a separate approval flow.
📎NOTE: To follow below steps you need the Leave Management module and have admin-level access to Sage HR company account.
Create a time off policy that allows keep in touch days
Keep in touch days is only available for parental and bereavement policies. Read more >
Go to the section Conditions, and enter the number of days the employee will be able to go back to work during their vacations. Remember the amount of days must be equal or less than the allowance.
Create and cancel keep in touch requests
📎NOTE: A keep in touch day can only be requested if the employee has an approved time off request. More how to request a parental leave in - Read more >
Go to your employee profile, then click on the Time off tab on your profile menu.
Click on the "KIT days" button to request a keep in touch day. Remember this button will appear only in the approved time off requests.
In the new modal, you can:
See your KIT day balance
Request a new KIT day - Click New KIT day
See a list of requested KIT days and their status
When you add a new KIT day, enter the date(s) you want to request, then click on Request day
📎NOTE: You can only request keep in touch days during your parental leave, not before or after it.
Once requested, your KIT balance is deducted and the KIT day has a status of Awaiting approval. To cancel the request by click ❌.
📎NOTE: If you cancel the request, the KIT day balance is updated and the status of the KIT day will changes to Canceled.
Approve and Decline keep in touch requests
📎NOTE: A keep in touch day can only be approved or declined by employees holding the role of Admin or time off approver - Read more >
The time off approver receives an email to approve or decline the time off request
2. The time off approver also receive a dashboard task to approve or decline the KIT day.
3. After the time off approver approves or declines the KIT day, the status changes from Waiting for approval to Approved or Declined.
Information to keep in mind
The keep in touch days will have no impact on the allowance nor the vacation requested. This means, if an employee requested a parental leave to end on March 22, and while on vacation they decide to take some KIT days, the employee day to return will stay on March 22 and the leave allowance will not be extended.
The used KIT day balance is calculated based on the sum of the approved and awaiting approval KIT day requests.
The KIT days status have certain restrictions
Time off approvers can Approve and Decline KIT days, but they cannot be Cancel them.
Employees can request and cancel a KIT day request.
An Awaiting for approval KIT day request can be approved, canceled or declined.
An Approved KIT day request can be Declined or Cancel, but cannot go back to Awaiting for approval