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Add compensation for an employee
Add compensation for an employee

Enter current and historic salary for an employee, as well as other compensation types such as one off payments.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

After the compensation module is set up in settings an admin user can add compensation to an employee's profile to keep track of their current and historic salaries.

📎NOTE: Compensation is not available if you have Sage HR integrated with Sage Business Cloud Payroll.

Add current or new salary

  1. On the main menu click Company.

  2. Find the employee you want to add compensation for and click on their name.

    📌TIP: Alternatively you can just search for their name using the search bar at the top.

  3. On the profile menu, click Compensation.

  4. Click Add compensation.

  5. Select the payment date. This always defaults to the employee's start date if a compensation has not already been added for them.

  6. Select the compensation payment type.

    📎NOTE: You have Ongoing Payment types and Single payment types. Ongoing payment is for payments on a regular interval, such as a monthly salary. Single payment is for one-type payments like bonuses.

    You can only have one Ongoing Payment type at a time per employee. If an employee has an Ongoing Payment type i.e. monthly salary, you can add an additional single payment payment such as a bonus or commission. This single payment would need to be added manually. If multiple employees need to have a bonus added you can import these in one go from a spreadsheet.

  7. Enter an amount.

  8. Select the currency.

  9. If the payment type you selected is ongoing, such as salary, you need to also select a Pay period and a Change reason.

  10. If required, enter a comment.

  11. Click Save.

You can then see the compensation added.

📌TIP: If you want to add compensation for multiple employees in one batch, you can use the import function.

Add historical salary changes

When you add a salary you can only choose a start date. Commonly, an employee may not have had the same salary at company since when they first started. For example they may have had a promotion, had a pay rise or pay decrease etc.

Below is an example of entering historic salary changes:

EXAMPLE: Annie is Head Housekeeper at a hotel. She was first hired as a housekeeper 15 September 2012, earning £8 per hour. Annie then got a promotion as Head Housekeeper on 1 March 2017, earning £22,000 per year.

Step 1 - Enter starting salary

Once done, click Save.

In our example, this then shows their salary as £8 per hour from 15/09/2012 to "Current".

Step 2 - Enter promotion salary pay rise

Once done, click Save.

In our example this now shows their salary as £8 per hour from 15/09/2012 to 28/02/2017.

It also shows their salary as £22,000 a year from 01/03/2017 to "Current".

📌TIP: Alternatively you could do this via import.

To get the same results as adding it manually, below is how you would enter the previous information in the import template.

Access global reports

  1. On the main menu click Reports.

  2. Click HR Dashboard, then click Compensation.

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