In Sage HR, you can enter the hours you have worked using the Timesheets module. This helps your employer calculate your salary and check if you're meeting your contracted hours.
You may need to enter your hours manually for the following reasons:
You have no default timesheet hours pre-filled from working patterns or from shift scheduling
You need to manually adjust your pre-filled timesheet hours
📌TIP: You can also enter timesheets on the Sage HR mobile app.
Access your timesheets
On the main menu, click Timesheets (or on the main menu click My profile, then Timesheets).
📎NOTE: If you're an admin or manager doing this for an employee, click Timesheets on the main menu, then select the relevant employee to see their timesheets. Alternatively, go to their profile and click Timesheets.
At the top make sure you enter timesheet hours in the correct period. If you need to enter timesheet hours for a different period, click the dropdown arrow next to the period, and select the correct one.
Enter timesheets
There are two ways to enter your hours:
Option 1
Next to each day that you've worked, click in the column and enter or re-enter the times you:
Enter time start and finish.
If required, enter the break start and break finish times.
Click the green tick ✔️ to save the changes.
Option 2
In the ‘Day’ column, click the actual date.
Enter your start time and finish time.
If required, fill in your break start and break finish.
If required, you can leave a comment.
Click Save changes.
Once your timesheet hours have been entered or amended you'll see your total hours and your Difference (contract hours minus your total hours worked).
📌TIP: At the bottom, for the period you’re viewing you can see
Total hours
Contract hours
Difference
This is a useful way to see whether you've worked below your contracted hours, or whether you're owed overtime or time owed in lieu (TOIL).
Next steps
The status of your timesheet will show as Unsubmitted. When you're ready, you can submit your timesheet hours for approval.