Clocking in is a feature that allows employees to clock in and out of work via their Dashboard in Sage HR. These clocking times then show on employees’ timesheets. This is helpful to keep an accurate track of when they've been working.
📌TIP: You can also enable employees to be able to clock in on the mobile app.
To have the feature and it show on an employee's dashboard:
You must have the Timesheets module
You must enable it within Time clocking settings, explained in the Turn on clocking in section
Employees needing it must be in a timesheet group
The steps below explain how to set up clocking in.
📎NOTE: Only employees with administrator or timesheet administrator access can follow these steps below.
Turn on clocking in
If you want employees to be able to use a clock in widget to clock in and out for work, this is simple to switch on.
Click your name in the top right, then click Settings.
On the settings menu click Timesheets, then click Time clocking.
Select Enable time clock.
Click Save.
Now time clock is enabled it is instantly available to all employees who are in timesheet groups.
Time clock rounding
This setting controls if you want someone's clock-in time to be rounded down.
You can set this as either:
1 minute
5 minutes
10 minutes
15 minutes
EXAMPLE: If set to 5 minutes, this means if an employee clocks in at 18:03, it records as 18:00. If an employee clocks in at 18:06, it records as 18:05. If an employee clocks in at 18:14, it records as 18:10 etc.
Click your name in the top right, then click Settings.
On the settings menu click Timesheets, then click Time clocking
On the Time clocking rounding drop-down, select what number of minutes you want clocking in to round to.
It always rounds down the number.
Automatically clock people out
You can select how long after someone clocks in you want to leave it until they're automatically clocked out, This is useful in case someone forgets to clock out.
EXAMPLE: If John Doe clocks in at 09:00 and forgets to clock out, the system
will clock out John at 21:00 with the below configuration of 12 hours.
Alerts
You switch on whether you want warning icons to appear on timesheets for days where employees have manually edited clocked out hours.
This is useful to check whether employees are messing with their figures to hide being late or to look like they worked more hours than they actually did.
Just click on the slider to turn this on or off, then click Save.
Enable employees to clock in using the Sage HR app
Once you finish configuring your clocking-in settings, you can enable employees being able to clock in and out using the Sage HR mobile app.
📌TIP: You can set up mobile clock-ins to be geofenced.