Set up clocking in

Clocking in is a feature that allows employees to clock in and out of work via their Dashboard in Sage HR. These clocking times then show on employees’ timesheets.

To have the feature and it show on an employee's dashboard:

• You must have the Timesheets module

• You must enable it in the Timesheets settings

• Employees who need to use it must be in a timesheet group

If this feature is required, the following steps explain how to set up clocking in.

Only employees with administrator or timesheet administrator access can follow these steps below.

Skip to:

• Enable clock in

• Time clock rounding

• Automatically clock people out

• Alerts

• Enable clocking in on the Sage HR app

Turn on clocking in

1. If you want employees to be able to manually clock in and out for work to keep an accurate tracks of when they have been working, this is simple to switch on.

2. Click your name in the top right, then click Settings

3. On the settings menu click Timesheets, then click Time clocking.

4. Select Enable time clock.
   

   

5. Click Save.

Now time clock has been enabled it is instantly available to all employees who are in timesheet groups.

Time clock rounding

1. Click your name in the top right, then click Settings.

2. On the settings menu click Timesheets, then click Time clocking
   
   

   

   
   

3. On the Time clocking rounding drop-down, select what number of minutes you want clocking in to round to.
   
   This can be either:

   • 1 minute

   • 5 minutes

   • 10 minutes

   • 15 minutes

   
   It always rounds down the number.
   
   EXAMPLE: 5 minutes rounding means if an employee clocks in at 18:03, it records as 18:00. If an employee clocks in at 18:06, it records as 18:05. If an employee clocks in at 18:14, it records as 18:10 etc.
   

Automatically clock people out

You can select how long after someone clocks in you want to leave it till until they are automatically clocked out, this is useful in case someone forgets to clock out.

EXAMPLE: If John Doe clocks in at 09:00 and forgets to clock out, the system
will clock out John at 21:00 with the below configuration of 12 hours.

Alerts

You switch on whether you want warning icons to appear on timesheets for days where employees have manually edited clocked out hours.

This is useful to check whether employees are messing with their figures to hide being late or to look like they worked more hours than they actually did.

Just click on the slider to turn this on or off, then click Save.

Enable employees to clock in using the Sage HR app

Once you've finished configuring your clocking in settings, if you want employees to be able to clock in and out using the Sage HR app, follow the steps in this guide - Read more >

Return to Set up Timesheets