When you create a time off policy, you need to give it a name. However, you can configure it to display under a different name to other employees. For example, a Sick Leave policy can show as 'Out of Office' so colleagues can't see the specific type of leave someone is taking.
Where do you set an alternative name for a time off policy?
Permissions can affect who can see the name of a time off policy, but permissions aren't where you set what the alternative name is. The time off policy's settings are where you set the alternative name for the time off policy.
When you add or edit a time off policy and configure settings, within the General dropdown, select Show this time off policy in Calendar.
Select the Colleagues will see... option and enter the name you want it to appear as. For example, Out of office.
Save your changes.
📎NOTE: If you assign a user to a role that has the View time off calendar permission set to Full information, they will see the actual policy name, not the alternative name.