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Give a time off policy an alternative name

How to make a time off policy have a different name to other users in Sage HR.

Written by Oliver Cook

When you create a time off policy, you need to give it a name. However, you can configure it to appear as something else to other employees.

For example, you have a Sick Leave policy, and it shows on the calendar, but you want it to appear as 'Out of Office' to other employees so they can't see why someone is off.

Where do you set an alternative name for a time off policy?

Permissions can affect who can see the name of a time off policy, but permissions aren't where you set what the alternative name is. The time off policy's settings are where you set the alternative name for the time off policy.

  1. When you add or edit a time off policy and configure settings, within the General dropdown, select Show this time off policy in Calendar.

  2. Select the Colleagues will see... option and enter the name you want it to appear as. For example, Out of office.

  3. Save your changes.

📎NOTE: If you assign a user to a role that has the View time off calendar permission set to Full information, they will see the actual policy name, not the alternative name.

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