In the UK, it has been announced that Monday 19 September, the date of Her Majesty Queen Elizabeth II’s State Funeral, will be a national bank holiday.

This will allow individuals, businesses and other organisations to pay their respects to Her Majesty and commemorate Her reign while marking the final day of the period of national mourning.

📎NOTE: For details about whether employees can have the day off work, please take a look at the UK Government guidance.

If your business decides to allow your employees a day off for the Queen's funeral, below we show you how to process this additional bank holiday in Sage HR.

📌TIP: You can create an announcement to notify your employees of what your business will be doing that day.


How do I process the additional bank holiday?

Due to different organisations having different working days, and configuring their employees' holiday allowances differently, how we recommend processing an additional bank holiday depends on your current setup.

For example, you may just need to add a public holiday to your calendar, or because of your settings, you may find it simpler to create a one-off time off policy to use for all employees that day.

Below we run through typical examples of how some companies are set up in Sage HR, and what we would recommend you do.

Our recommendation depends on whether your staff would usually work bank holidays, and if they do, whether you have Count public holidays as workdays selected in your time off policy settings.

Scenario 1

  • Staff don't work bank holidays

  • Company will be closed for Queen's funeral.

If your company doesn't open on bank holidays, and your employees aren't expected to come to work, we recommend you add the Queen's funeral as a public holiday to your calendar in Sage HR.

You don't need to add time off for employees.

Scenario 2

  • Staff usually work bank holidays.

  • Company will be closed for Queen's funeral.

  • Count public holidays as work days in the time off policy is selected.

We recommend you create a new one off time off policy, then add time off for all employees using that time off policy. This saves you time having to adjust employees' holiday allowances.

📎NOTE: If an employee is already booked off work on 19 September with another time off policy, you can add a day to their time off balance so they get the extra day owed.

Scenario 3

  • Staff usually work bank holidays.

  • Company will be closed for Queen's funeral.

  • Count public holidays as work days in the time off policy is not selected.

We recommend you add the Queen's funeral as a public holiday to your calendar in Sage HR. Once done, there is no need to add the day off for those employees.

📎NOTE: If you use Timesheets, if you have Public holidays to have "0" hours worked by default in your Timesheets settings, any timesheets will automatically show as zero on Monday 19 September.

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