When you set up clocking in, this allows you to know when an employee is running late for work or working late, because you can see that they have not clocked in or clocked out.
📎NOTE: To have access to this functionality, you need to have:
The Timesheets module
Have admin-level access to the Sage HR company account or the Timesheets module
Enabled clocking in and out in your Timesheets settings
Contacted Sage HR support to make clock in and out notifications available
Get to Time clocking settings
Click on your name on the top right then click Settings.
On the settings menu, click Timesheets.
Click Time clocking.
There are two general settings - Time clocking rounding and Automatically clock out. For more information on these, visit our Set up clocking in article.
As well as these settings and the Warning icons on timesheets alerts, Sage HR support can further Alert settings for you to configure.
Alerts
Clock in/out reminder for employees
📎NOTE: Only Sage HR support can make this setting available.
When you turn on this setting, this will send an email notification to the timesheet group manager with a report of team members who fail to clock in our out for a scheduled shift.
When to notify
You can choose to notify timesheet group managers either:
When someone doesn't clock in
When someone doesn't clock out
Both
Report periodicity
You can select how often managers will receive a summary of employees who are late clocking in or out. For example, every hour.
Notify managers outside of their working hours
Select this to allow notifying managers outside their working hours. If not selected, the notification email will be snoozed until the next day.
Exclude employees on leave
Select this to not include employees on the report who are on annual leave. This applies to a full day of any type of policy.
Clock in/out reminder for employees
📎NOTE: Only Sage HR support can make this setting available.
When to notify employee
You can choose to notify employees either:
When an employee doesn't clock in
When an employee doesn't clock out
Both
Reminders for employees on leave
Select Don't remind employees on leave to ensure an employee waon't receive a notification when on leave. This applies to a full day of any type of policy.
Warning icons on timesheets
You switch on whether you want warning icons to appear on timesheets for days where employees have manually edited clocked-out hours.
When you enable Warning icons there are icons in the timesheets for those employees who manually changed their hours.
EXAMPLE:
