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Edit a time off policy to stop accruing allowance when taking leave
Edit a time off policy to stop accruing allowance when taking leave

This article explains how to configure a time off policy so that an employee does not accrue allowance during time off of a certain length

Daniels Korens avatar
Written by Daniels Korens
Updated over a week ago

Sometimes you might want to set up a time off policy so that when an employee takes time off, it is prevented that allowance accrual occurs whilst on leave.

EXAMPLE: You don't want someone to accrue time off allowance when on holiday for longer than a month.

  1. Click on your name in the top right, then click Settings.

  2. On the settings menu, click Time off, then click Policies.

  3. On the relevant time off policy, click the Settings button.

  4. Under Do not accrue when taking leave from one of these policies select which policies when taken, won't accrue for time off policy you are currently in the settings of.

    EXAMPLE: An employee who usually accrues one hour per logged day, will not accrue any allowance when tacking a Sickday.

    📎NOTE: When a policy stops accruing during a leave, both policies need to have the same default working hours. This can be found under General in the time off policy settings.

Scenarios to use this setting

Scenario 1

Globex corporation has two time off policies:

  • One hour accrued per logged working day in timesheets

  • Five days as personal days, per year

Globex has the following condition: If the employee takes a personal day, then the employee will not accrue 1 hour as it will not be considered a working day.

  • Employee works Monday to Friday - Employee will have five hours accrued at the end of the week.

  • Employee takes Friday off as a personal day - Employee will have accumulated four hours instead of five.

How is this calculated?

If one working day means one hour accrued, that means five days worked is five hours. However if one of those days is a personal day, it will not be a working day and therefore 5 hours - 1 hour = 4 hours.

Scenario 2

Acme corporation has two time off policies:

  • Annual vacation of 24 days per year

  • Three month leave, when the employee has been in the organisation for longer than 10 years.

Acme has the following condition: If the employee takes three months leave, then the annual vacation will not accrue during those three months.

This means, the employee will not have 24 days available that year, but 18 days instead.

How is this calculated?

24 days a year means an accrual of two days per month. Therefore during the three months off, six days that would have been accrued does not get counted.

24 days - 6 days not accrued = 18 days

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