Skip to main content
Advise schedule availability

Allow your employer to know your availability for shifts.

Oliver Cook avatar
Written by Oliver Cook
Updated over a month ago

If you work shifts, you may have the opportunity to choose or advise your work schedule.

For example, you may need to advise you cannot work weekday mornings because you work a second job, or you have no plans on a certain day so want your employer to know you are available to work or be on call if needed etc.

Shift Scheduling in Sage HR supports this with a feature that allows you to advise whether you can or can't work on a certain date or time of day.

📎NOTE: To advise availability, this feature must be enabled by an administrator in Shift Scheduling general settings.


Advise availability as an employee

  1. On the main menu, click Schedule.

  2. Under the relevant date alongside your name, hover your mouse over a slot, then click the Add new button.

    Add new option in shift schedule.


  3. Specify the hours, then clarify whether you're advising that you're:

    • Able to work

    • Available on call

    • Unavailable to work

  4. If required, leave a comment.

  5. Click Add availibilty.

If you need to edit it at any time, just click on the availability that shows on the schedule, make your changes, and then click Save.

Availability on the schedule.

If you need to delete the availability, click it, then click Delete.

📎NOTE: Just because availability has been added does not prevent a schedule administrator from adding a shift on that date or time specified.

Add availability for an employee as a manager or admin

If you have permission to manage shift schedules, the modal when you create a shift will look different. On the bottom left is a link that says Add availability where you can put in availability for an employee.

  1. On the main menu, click Schedule.

  2. Under the relevant date alongside the employee's name, hover your mouse over a slot, then click the Add new.

    Add new option in shift schedule.


  3. Click Add availability.

    Add availability when adding a shift.


  4. Specify the hours, then clarify whether you're advising that you are:

    • Able to work

    • Available on call

    • Unavailable to work

  5. If required, leave a comment.

  6. Click Add availability.

If you need to edit it at any time, just click on the availability, make your changes, and then click Save.

If you need to delete it at any time, just click on the availability, then click Delete.

📎NOTE: Just because availability has been added does not prevent a schedule administrator from adding a shift on that date or time specified.

Did this answer your question?