Sage HR prevents you from deleting active employees to avoid accidental data loss.
You can delete an employee only from the Terminated employees report.
⚠️CAUTION: Deleting an employee permanently removes their record. You can’t recover any data after deletion.
Check whether the employee is terminated
You have to terminate an employee before you can delete them.
If you haven’t terminated the employee
If you haven’t terminated the employee
Open the employee’s profile.
Select the Employee tab.
Scroll down and select Terminate.
Complete the termination details.
Select Terminate again.
📌TIP: The termination reason doesn’t matter if you plan to delete the employee.
If you’ve already terminated the employee
If you’ve already terminated the employee
If you've already terminated them, move on to the next section.
Delete the employee
Sign in as an administrator.
Select Reports from the main menu.
Select Employee data, then Terminated employees.
Select the trash can icon next to the employee.
Select Yes, go ahead to confirm.
Sage HR permanently deletes the employee record.
📎NOTE: If the employee doesn’t appear in this report, you either haven’t terminated them or have already deleted them.
FAQ
Can I delete multiple employees at once?
No. You can only delete employees one at a time.
Can I undo deleting an employee?
No. Sage HR can’t restore deleted employee records.
If you delete someone by mistake, add them again as a new employee.
Does this delete the employee from payroll?
No. This removes the employee only from Sage HR.
Delete them separately in your payroll software if required.