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Generate UIF Declaration file - Sage Payroll and HR (ZA)
Generate UIF Declaration file - Sage Payroll and HR (ZA)

How to submit the monthly UIF declaration via email on Sage Payroll straight to the Department of Labour via email (South Africa only).

T
Written by Thandiwe Khoza
Updated over 4 months ago

Before you start

The UIF file must be submitted to the Department of Labour at the end of each month.

They require the information in this file in order to keep track of contributions made and they also use this information in order to calculate any benefits payable to employees. If you submit this file, there is no need to complete manual UI19 forms or to capture the contributions manually on uFiling every month.

Ensure the below has been executed

  • Finalized a Pay run

Generate the UIF Declaration

From the Sage Payroll Dashboard

  1. Click on Submissions.

  2. Click Create UIF Submission

  3. Complete the Submission detail
    Select the Tax year; Month, Pay groups, File extension number, and Submission type

  4. Click Next

  5. Complete the Contact person details.
    This should automatically populate information from the Company Payroll details.

  6. Click on Create & submit file.

Additional submissions and resubmissions

If you have an update or have made a correction, you may need to generate an additional submission or resubmit a UIF submission.

Additional submissions

An additional submission can be made to report new information or changes not included in the initial submission for a given month.

For example:

  • Adding new employees who were hired after the initial submission.

  • Reporting employment status changes, salary adjustments, or terminations that happened after the initial submission.

📎NOTE: The information in this submission file will be added to the previous submission for the specific month.

Resubmissions

A resubmission can be done if you need to correct errors or inaccuracies in the initial submission.

For example:

  • Correcting employee details or contribution amounts.

  • Fixing technical issues that may have caused incomplete or incorrect data transfer.

📎NOTE: The information in this submission file overwrites the original submission file.

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