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Integrate with Accounting? Sage Payroll and HR (ZA)

This guide will assist you with setting up your accounting integration (South Africa only)

Written by Thandiwe Khoza
Updated over a week ago

Before payroll journal values can be posted, an integration setup is required between your accounting and payroll accounts.

This article covers:

  • How to set up integration with Accounting

  • How to use Accounting Integration to post transactions

  • How to change your Accounting Integration setup

Setup your Accounting integration

From your Sage Payroll dashboard

  1. Click on Maintenance

  2. Select Accounting Integration

  3. Click Set up Accounting Integration now

  4. Under the Account authentication, Enter your Sage Business Cloud Accounting Username and Password.

  5. Click on Save.

  6. Once you have linked the products, you can click on the Accounting Company Drop down and select the company you want to integrate into. If the company is not listed, please log in to Sage Accounting to add the company.

  7. You will now Link your accounts, by specifying which accounts needs to be Debited and which ones need to be credited under the Payment Component Mapping. Click on the Drop Down to select the GLs that need to be Debited and Credited.

  8. Once you've made your changes, select Save.

TIP: Which accounts do I debit and credit?

Generally, the following principles are applied when posting payroll journals:

  • Earnings are debited to an expense account and credited to a salary control account,

  • Deductions are debited to a salary control account and credited to liability accounts (such as PAYE, medical aid, etc),

  • Company contributions are debited to an expense account and credited to liability accounts,

  • Fringe benefits are debited and credited through the salary control account unless the debit needs to be expensed (such as medical costs paid on behalf of the employee).

You have to add and edit all account descriptions in Accounting. Click on the Refresh button to update the changes you have made, if it has not yet been updated in the payroll.

Posting Journal entries to Accounting

Once the integration is set up, you can view your completed pay runs in the Accounting Integration tab.

  1. Navigate to Accounting Integration

  2. Select the desired Frequency, Pay Group, Tax year, and Pay run.

  3. The Payroll transaction will appear below.
    If there are transaction that are not mapped, you will have an option to click on the Map now.

  4. Once you are satisfied with the mapping, post your payroll journal.

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