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Send T4 and RL-1 tax documents to Sage HR from Sage Business Cloud Payroll (Canada)
Send T4 and RL-1 tax documents to Sage HR from Sage Business Cloud Payroll (Canada)

This article explains how to send T4 and RL-1 forms to Sage HR. (Canada only)

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Written by Wayne Pickard
Updated over a year ago

Understanding your responsibilities

Each year, for all qualifying employees, employers need to submit the following:

  • T4s to the Canada Revenue Agency (CRA)

  • RL-1s to Revenu Québec

    They also need to provide a copy of the tax documents for all qualifying employees by the end of February each year.

The T4 summarises each employee's earnings and deductions for the year.

The RL-1, also known as Relevé 1, is a year-end tax form. It reports the earnings and statutory deductions for Québec employees in a tax year.

Send tax documents to Sage HR, so employees can access them in the same way as they access pay statements.

Before you send tax documents

Some workers are not considered employees. To learn if you have to pay payroll taxes for your workers, read about the difference between employees and independent contractors (Opens in a new window).

Before you can send T4s to Sage HR, generate the T4s ready for submission to the CRA. To do this, read our Submit T4s article.

Before you can send RL-1s to Sage HR, generate RL-1s ready for submission to Revenu Québec. To do this, read our Submit RL-1s article.

How to send T4 forms to Sage HR

  1. Select Submissions, then Federal tax forms

  2. Select the T4 for the tax year you want to send to your employee.

  3. In the Send T4 tax documents to employees section, select Send T4 tax documents.

You'll see the following prompt before you send your documents:

An Image of the Send T4 tax documents to Sage HR confirmation. The message reads: It can take a while for the tax documents to be available for your employees. After you have chosen to send, you can leave this page. When the process is complete we'll let you know when the tax documents are ready to view in Sage HR. The RL-1 tax documents status will show the date your employees can access their documents. The image also shows the cancel and send options from the confirmation message.

4. Select Send.
​

You'll see the following confirmation message:

Image of the confirmation message which reads: T4 tax documents sent to Sage HR.

Your employees can view their T4 when they log into Sage HR.

If there is an issue sending the T4s to Sage HR, you can go back to T4 submissions to try again.

Image of the failure message which reads: T4 tax documents could not be sent to Sage HR. The image shows a link on the prompt that reads Go to T4 submissions to try again.

How to resend T4 tax documents

If you change your employee's pay, you may need to provide them with an updated copy of their T4.
You first need to generate the T4s ready for submission to the CRA, using the Amend or cancel previously filed T4 option. To do this, read our Submit T4s article.

  1. Select Submissions, then Federal tax forms

  2. Select the T4 for the tax year you want to send to your employee. This will show a type of T4 Amended

  3. Select Send T4 tax documents

  4. Select Send

    When the process is complete, you'll see the following confirmation message:

Image of the confirmation message which reads: T4 tax documents sent to Sage HR.

Your employees can view the new copy of their T4 when they log into Sage HR.

If there is an issue sending the T4s to Sage HR, you can go back to T4 submissions to try again.

Image of the failure message which reads: T4 tax documents could not be sent to Sage HR. The image shows a link on the prompt that reads Go to T4 submissions to try again.

How to send RL-1 forms to Sage HR

  1. Select Submissions, then Québec tax forms

  2. Select RL-1 for the tax year you want to send to your employee.

  3. In the Send RL-1 tax documents to employees section, Select Send RL-1 tax documents.
    ​

    You'll see the following prompt before you send your documents:

    An Image of the Send RL-1 tax documents to Sage HR confirmation. The message reads: It can take a while for the tax documents to be available for your employees. After you have chosen to send, you can leave this page. When the process is complete we'll let you know when the tax documents are ready to view in Sage HR. The RL-1 tax documents status will show the date your employees can access their documents. The image also shows the cancel and send options from the confirmation message.

  4. Select Send.
    ​
    When the process is complete, you'll see the following confirmation message:

    Image shows the failure message that will appear when the process does not complete. The text from the message says: RL-1 tax documents could not be sent to Sage HR. The message also contains a link that reads: Go to Rl-1 submissions to try again.


    Your employees can view their RL-1 when they log into Sage HR.
    ​
    If there is an issue sending the RL-1s to Sage HR, you can go back to RL-1 submissions to try again.

    Image of the failure message which reads: RL-1 tax documents could not be sent to Sage HR. The image shows a link on the prompt that reads Go to RL-1 submissions to try again.

How to resend RL-1 tax documents

If you change your employee's pay, you may need to provide them with an updated copy of their RL-1.
You first need to generate the RL-1 ready for submission to Revenu Québec, using the Amend or cancel previously filed RL-1 option. To do this, read our Submit RL-1s article.

  1. Select Submissions, then Quebec tax forms

  2. Select the RL-1 for the tax year you want to send to your employee. This will show a type of RL-1 Amended

  3. Select Send RL-1 tax documents

  4. Select Send

When the process is complete, you'll see the following confirmation message:

Image shows the failure message that will appear when the process does not complete. The text from the message says: RL-1 tax documents could not be sent to Sage HR. The message also contains a link that reads: Go to Rl-1 submissions to try again.

Your employees can view their RL-1 when they log into Sage HR.

If there is an issue sending the RL-1s to Sage HR, you can go back to RL-1 submissions to try again.

Image of the failure message which reads: RL-1 tax documents could not be sent to Sage HR. The image shows a link on the prompt that reads Go to RL-1 submissions to try again.

Next steps

For help submitting T4s to CRA, read our Submit T4 forms to the CRA article.

This article explains how to generate, manage, and submit your T4 documents.

For help submitting RL-1s to Revenu Québec, read our Submit RL-1s article.

This article explains how to generate, manage, and submit your RL-1 documents.

The CRA requires you to keep adequate records for six years after you file each return.

Your records must provide enough detail to determine your tax obligations and support your deductions.

Keep all your original documents well organized and available. You'll need to show these if the CRA decides to audit your company. Read more about keeping records (opens in a new tab).

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