If you've set up an employee with an incorrect start date, you can amend this.

The steps to do this do differ if your Sage HR integrates with Sage 50cloud Payroll - this is called Sage HR Online Services.

Skip to:


Sage HR

  1. Log in to Sage HR as an admin.

  2. Go to the employee's profile.

    Make sure you're on the employee tab of the profile menu.

  3. Under Employment start date click on the date.

  4. Select the correct date.

  5. Scroll down and click Save.

📎NOTE: If the start date is greyed out with a lock symbol, this means either you don't have permission to amend it, or you use Sage HR Online Services and must follow the steps in the section below instead.


Sage HR Online Services (UK only)

If you have set up an employee with the wrong start date, this can't be amended directly in Sage HR Online Services.

You have the following options:

Amend start date via Sage 50cloud Payroll

  1. Log in to Sage 50cloud Payroll.

  2. Amend the employee's start date to the correct date.

These details update in Sage HR Online Services when you upload historical payslips, or the next time you upload the employee's payslips.

If this doesn't work for you, try amending the start date via an import template.


Re-import employee with the correct start date

You can use the import template to re-import the employee with their corrected details. Make sure the start date is correct, then when you import them the start date should have been updated.


Remove the employee and set them up again

If uploading payslips or using the import template doesn't work to amend the employee's start date, your final option is to terminate and delete the employee, then re-add them with the correct start date.

  1. Terminate the employee.

  2. Delete the employee

  3. Make sure the start date is correct in Sage 50cloud Payroll.

  4. The employee is re-added with the new start date when you upload their next payslip.

    📎NOTE: We recommend waiting until the next payslip rather than uploading historical payslips as these historical payslips could have previously been uploaded under the wrong start date. If you can't wait till the next payslip to re-add them, you can upload a dummy payslip to add them, then delete the dummy payslip.


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