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Add employee that doesn't need to be in Sage 50 Payroll

How to add an employee manually in Sage HR Online Services that doesn't require to be in Sage 50 Payroll.

Oliver Cook avatar
Written by Oliver Cook
Updated over a week ago

Do you have an employee you want to add to Sage HR Online Services, but they don't require to be linked to a profile in Sage 50 Payroll? For example because they won't need to view payslips in Sage HR Online Services.

No problem, you can add the employee manually, then mark that they don't need to be in Sage 50 Payroll.

  1. Click on the ➕ at the top, then click New employee.


  2. Enter the employee's:

    • First name and Last name

    • Email address

    • Start date

  3. To have the welcome email send straight away, select the Send welcome email check box.

  4. Click Create account.

  5. If you are presented with an option to send the employee record to Sage 50cloud Payroll, select the Skip for now checkbox, then click Save.



  6. On the main menu, click Company, then click on the newly created profile. You should then automatically be on the Employee tab of their profile menu.

  7. Select This employee doesn't need to be in Sage 50cloud Payroll.



  8. Scroll down to the bottom, then click Save.

The employee no longer has any messaging to say they are missing in payroll.

You can now add any further additional details to their profile, and if you use the Sage HR modules, you can assign them to teams, an employment status, working pattern, time off policies etc.


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