There may be times when you need to upload a new employee into Sage HR Online Services, but don't have any pay processed yet for them to upload. In this scenario, you can upload a 'dummy' payslip of minimal value to allow you to import the new employee into Sage HR Online Services.

Let's run through this together.

  1. Add the new employee in Sage 50cloud Payroll as normal - Read more >

  2. Click Payroll, then click Change Process Date.

  3. Set the process date to when the employees' first payment will be due.

  4. On your employee list, select this employee then click Enter Payments.

  5. Enter the employees payment as £0.01.

    📎NOTE: Do not update records during this process, as this value does not need to be saved.

  6. Close Enter Payments, then with this employee selected on your employee list, click Upload Online Payslips.

  7. Check the information in the summary is correct, and if required, click Print summary.

  8. Select to publish immediately.

  9. When you're ready to upload your payslips to you Online Services, click Publish Payslips.

    That's the employee now imported into Sage HR Online Services. Now you should delete the dummy payslip from the employee's profile.

    📌TIP: You should inform the employee to ignore this payslip if they receive a notification to view it.

  10. Log into Sage HR Online Services, go to the employee's profile, then click Payslips & P60s.

  11. On the dummy payslip, click on the three dots, then click Delete, then click OK when asked to confirm if you want to delete it.

The dummy payslip has now been removed.

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