You enter your company information when you first set up Sage Business Cloud Payroll. You can also update your company information after you've set up your company. You may need to do this if you've changed your address or if you need to add information before completing a tax submission.

Making changes to your company information also updates the information that appears on invoices and statements that you send to your customers.


Add a new company

If you've already set up a company and need to add another one:

  1. Log out of your existing company.

  2. Complete the sign up process again. Enter a new company name, but use the same email address.

Once the sign up process is complete, to change companies:

  1. From the company drop-down list, select Manage Companies.

  2. Select the company you want to use.


Change your company information

If you've already set up your company and need to change some of the information:

  1. From the company drop-down list, select Manage Companies.

  2. Select the company you want to edit.

  3. Select the type of information you want to edit, for example Contact Person Detail.

  4. Enter the new information, then Save.


Where to find your statutory information

Name

This is your company name. It appears on your submissions and payslips.

Trading Name

This is the official registered trading name for your company. It must match the name held by CRA so they can match your submissions correctly.

CRA Payroll Number

The Payroll Account Number is given to you by Canada Revenue Agency.

The format is a 9 digit business number followed by two letters for the type of account (RP for payroll) and 4 numbers for the specific account reference.

For example 12345 6789 RP 0001

For more information about your CRA Payroll Number, visit the CRA website

Remittance Frequency

This is how often you submit your figures to CRA.

Revenu Québec Payroll Number

This number is provided by Revenu Québec. If you don't already have one, or want more information, visit the Revenu Québec website

Tax Filing Information

Type Of Business

If you are not sure what type of business you have, visit the CRA website for more information

Business Owner 1 SIN

The social insurance number of the primary business owner

Business Owner 2 SIN

If relevant, the social insurance number of the secondary business owner

T4 Transmitter Number

You need a T4 transmitter number to submit your T4 details on the internet. For more information, visit the CRA website

RL-1 Transmitter Number

If you have employees based in Quebec, you need to submit an RL-1 form by the end of February each year. To do this with Sage Business Cloud Payroll, you must enter your RL-1 transmitter number here.

For more information about RL-1 submissions, visit the Revenu Québec website

Quebec Enterprise Number

This is a number to help identify companies that deal with public bodies and business partners in Québec.

It's a 10 digit number you can get by registering with the Registraire des entreprises.


Where to find your tax details

The tax details you need to provide vary depending on where your company is based. The options available in the Tax Details tab are generated from the Province you enter in the Address tab.

Canada

EI (Employer Portion)

If you have a specific reason for overriding the default Employment Insurance values used by Sage Business Cloud Payroll, you can change them here.

We do not recommend changing either of these values unless advised to do so by CRA or Revenu Québec.

EHT (Employer Health Tax)

If you're based in Ontario, Manitoba, Quebec or British Columbia, you need to set up an Employer Health Tax remittance. If you are unsure how to complete these options, you should contact your provincial governing body.

Newfoundland and Labrador

Newfoundland HAPSET

This is the health and post-secondary education tax. If your cumulative payroll exceeds $1.3 million, you must contribute to this payroll tax unless you are exempt from withholding.

Québec

Québec Health Services Fund

If your company is based in Québec, you may be subject to this tax. If you are unsure, you can find out more information on the Revenu Québec website

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