Working patterns are what you use to help set what hours employees should be working. There may be times you need to create a new working pattern, for example, for employees who work part-time hours.

  1. Click on your name on the top right, then click Settings.

  2. On the settings menu click Employee data.

  3. Employment statuses & Working patterns, then click Working patterns.

  4. Scroll down to Working patterns.

  5. Click Add new.

    📎NOTE: To edit an existing working pattern click the pencil icon.

  6. Select the working days.

  7. For each working day type in what time work starts and what time work ends.

  8. If required, for each working day type in what time break starts and what time break ends.

  9. Once you have typed in the hours, at the bottom it will give you the total number of hours in that working pattern.

  10. If required, scroll down to Additional parameters to set a default working day duration, e.g. seven hours. Specifying the full-time duration will enable overtime calculation only after the employee’s worked hours reach the value entered, even if on a day not selected on the working pattern.

    📌TIP: Applying a default working duration is a useful way set up your timesheets so that employees on part-time working patterns get overtime rates when they’ve worked the same hours in a day as a full-time employee. If the full-time duration is, for example, set to five hours, then overtime will start after those five hours if an employee is still working.

    EXAMPLE: In the example below of a working pattern, employees in this working pattern work Monday, Tuesday, Friday, Saturday and Sunday, 6am-2pm with a 1 hour break. With a default working day duration of 7, this means overtime will only begin after 7 hours has been worked during the day.

    Even if they work 3 hours on Wednesday, their day off, this won't count as overtime; their overtime would start after 7 hours. For any hours on days not on a working pattern to be considered overtime, ensure Working day duration is blank.

  11. Click Save.

Now you have a working pattern, for employees to use this working pattern you need to assign them to it.

Return to Set up working patterns

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