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What's the difference between an employment status and a working pattern?

An overview of the differences between using employment statuses and working patterns in Sage HR.

Written by Oliver Cook

Both an employment status and a working pattern show what days an employee works.


Employment statuses

Typically, you would add an Employment Status that reflects working days, rather than specific working hours. For example, useful for standard Monday to Friday 9-5 roles, or other schedules where the hours and days an employee works are the same every week.

Other purposes of an employment status

  • You can use it as a label to categorise staff, for example, full-time, part-time, volunteer, contractor, etc.

  • Show their working and non-working days, which will be used for time off policies based on calendar settings

  • Show non-working days on the calendar


Working patterns

Typically, you would use a working pattern to set what specific hours the employee works per day, whether this is the same working hours each day or a regular shift pattern where an employee works different hours daily as a set shift. For example, working Monday 9am-5pm, Tuesday 8am-4 pm, Wednesday 9am-1pm etc.

Other purposes of a working pattern

  • Record of contracted hours visually for record-keeping

  • You can use it to show working days that differ week to week, for example, if someone works a two-week shift pattern

  • Use for working pattern-based time off policies

  • Use to for pre-filling timesheets or calculating overtime in Timesheets

📎NOTE: A working pattern doesn't show on the calendar.

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