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Reset Two-Factor Authentication for an employee

How to reset an employee's 2-factor authentication (2FA) via their Sage HR profile.

Oliver Cook avatar
Written by Oliver Cook
Updated over 2 weeks ago

If your employee uses an Employee Sage account, an admin can reset 2FA for them from within their Sage HR profile. This would be needed to:

  • Allow an employee to authenticate using an authenticator app instead of SMS text

  • Allow an employee to authenticate using SMS text instead of a phone call

  • Allow an employee to set up 2FA on a new phone

  • Allow an employee to authenticate using a different phone number

  • Reset 2FA as part of troubleshooting 2FA issues for an employee


Reset 2FA

  1. Log in to Sage HR as an admin user.

  2. Go to the employee's profile.​

  3. On the Employee tab of the profile menu, scroll to the bottom and click Personal settings.​​

  4. Click Reset two-factor authentication.

    Personal settings showing a 'Reset 2FA button'.


  5. Click Reset two-factor authentication again to confirm you want to reset it.

  6. When you get confirmation it has reset, click Close.

The employee gets an email notifying it has been reset. The next time they log in they're prompted to set up 2FA again.


No Reset 2FA button

If the employee is asked to provide an authentication code, but this reset option doesn't appear on their profile, check whether the employee is enabled for 2FA in your company settings.

If they aren't, select them to use 2FA, then retry the steps above.

If the button still doesn't appear, an admin user can start a chat with Sage HR support to look into this further.


Reset 2FA button doesn't work

If nothing happens when you use this reset 2FA button, an admin user can start a chat with Sage HR support to look into why it isn't working.

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