What are additional pay runs?
Additional pay runs are used to process payments outside the regular pay run cycle.
For example, paying bonuses, commission or correcting an error in the regular pay run.
Additional pay runs are sometimes referred to as 'off-cycle pay runs'.
They are linked to a normal pay run to ensure they are aligned with the regular payroll schedule.
Read an example
Read an example
The last completed pay run had a pay date of July 1st.
The next scheduled pay run has a pay date of July 15th.
We want to process an additional pay run with a bonus paid to the employees on July 5th.
How to process an additional pay run
You can also view the steps in our Additional pay runs video:
Select Pay run.
Scroll to find the pay run that needs an additional pay run.
Select Additional pay run.
Check the frequency and Pay group are correct.
Select which Pay period the additional pay run is linked to using the drop-down.
Enter a Payment date.
Select Create your additional pay run.
📎 Note: Because this is not a standard pay run, the employees’ default earnings and deductions are not populated.
8. Select an employee, to open their Pay run values.
9. Select Add Earnings to choose the earnings you want to apply in this additional pay run, then select Add.
10. Enter an amount. Some Payments also require you to enter hours.
11. If needed add other pay component types, using the options to:
Add benefits and allowances
Add deductions
Add other amounts
Add other expenses
📌 Tip: Scroll down to review the taxes and other expenses, which are automatically calculated.
12. Select Save and Continue, then Close or Save and close.
Repeat these steps for other employees as needed.
13. Select Review & complete when you've made all of the changes you need.
14. Check the Pay on date and amounts for each employee are correct.
15. Select Confirm & Complete Pay Run to finalise the pay run and view your next steps.
How to view completed additional pay runs
Select Pay run.
Select All Pay Runs to expand the view.
Select Additional pay runs.
You can delete the pay run if it was created accidentally, so long as the employees have not yet been paid.
Select Pay Now to access the payments tab, or View Pay Run to review the additional pay run.